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Staff - Records and Registration Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

This is an On-line ONLY Application
Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. FAILURE TO BLOCK ANY SUCH INFORMATION WILL RENDER THE APPLICATION INCOMPLETE. For further information, click here. All uploaded documents become part of the applicant's application and are viewable to personnel involved in the hiring process.

Foreign Transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of The National Association of Credential Evaluation Services (NACES).The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College. NACES Members

Posting Details

General Statement of Job

General Statement of Job

The Records and Registration Specialist interprets registration, admission and program policies and procedures to students, faculty, staff and the community. Examines and evaluates all transfer credits as part of the admissions process in a timely manner.

Specific Duties and Responsibilities

Specific Duties and Responsibilities
  1. Interprets registration, admission and program policies and procedures to students, faculty, staff and the community.
  2. Reads and evaluates transcripts from colleges and universities by comparing course credits to be transferred to those required by or earned at South Texas College.
  3. Facilitates the prospect management/communication plan and provides recommendations for improvement.
  4. Facilitates data entry and output including transcripts, assessment scores, and admission applications.
  5. Facilitates other departments with registration events and activities.
  6. Coordinates division support during peak registration.
  7. Assists with the establishment of goals and objectives for the department.
  8. Assists with preparation and production of the annual graduation commencement ceremony(ies).
  9. Performs data reconciliation and maintenance.
  10. Supports staff and faculty with policy and procedure issues.
  11. Assists with student enrollment registration troubleshooting.
  12. Serves as Campus Security Authority.
  13. Performs other duties as assigned.

Position Information

Posting Number SP0908
Position Title Staff - Records and Registration Specialist
Department SAEM-Admissions & Records
Temporary End Date (if applicable)
Location Pecan
E-Class Professional/Technical
E-Class* Professional/Technical
FLSA Non-Exempt
FLSA*
Min Salary $29,000.00
Salary Range*
Required Education and Experience
  1. Bachelor’s Degree required.
  2. At least one (1) year of experience in a higher education institution required.
  3. Experience in an office of admission, preferred.
Required Knowledge, Skills and Abilities
  1. Excellent written, presentation, oral and interpersonal communication skills.
  2. Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
  3. Critical thinking and data analysis skills.
  4. Knowledge of student information systems.
  5. Maintains familiarity with the College’s programs, policies, procedures and academic standards.
  6. Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
  7. Ability to work independently as well as a team player within department and with others.
  8. Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
  9. Demonstrated ability to interact effectively with a diverse, multi-cultural student population.
  10. Demonstrated commitment to achieving the vision and mission of South Texas College.
  11. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  12. Ability to write routine reports and correspondence.
  13. Ability to speak effectively before groups of students, parents, general public or employees of organization.
  14. Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
  15. Ability to deal with problems involving several concrete variables in standardized situations.
Checks, Certificates, Licenses, and Registrations
  1. All applicants are subject to a national criminal background check under South Texas College policy.
  2. Security Sensitive position: In addition, subject to federal background check.
  3. Must have a valid Texas driver’s license and proof of liability insurance.
Physical Requirements
  1. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
  2. Bending the body downward and forward by bending leg and spine.
  3. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
  4. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  5. Applying pressure to an object with the fingers and palm.
  6. Perceiving the nature of sounds at normal speaking levels with or without correction.
  7. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
  8. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
  9. Ability to make rational decisions through sound logic and deductive processes.
  10. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
  11. Standing particularly for sustained periods of time.
  12. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
  13. Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
  14. Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.
Working Environment

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Security Sensitive? Yes
Security Sensitive?* Yes

Posting Detail Information

Desired Start Date
Close Date 02/22/2018
Open Until Filled (overrides Close Date) No
Special Instructions to Applicants

This is an On-line ONLY Application

Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. FAILURE TO BLOCK ANY SUCH INFORMATION WILL RENDER THE APPLICATION INCOMPLETE. For further information, click here. All uploaded documents become part of the applicant’s application and are viewable to personnel involved in the hiring process.


Foreign Transcripts

Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of The National Association of Credential Evaluation Services (NACES).The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College. NACES Members

Candidate Review Start Date
EEO Statement

Equal Employment Opportunity
South Texas College is an equal education and equal employment opportunity/affirmative action employer. As an equal education institution and equal opportunity employer, the College does not discriminate on the basis of race, color, national origin, religion, age, sex, sexual orientation, gender, gender identity, disability, genetic information, or veteran status. Discrimination is prohibited and the College will comply with all applicable College policies, and state and federal legislation. This policy extends to individuals seeking employment with and admission to the College.

Title IX Statement
Title IX of the Education Amendments 1972 (20 U.S.C. s1681 et seq.) and its implementing regulations, 34 C.F.R. Part 106 (Title IX), “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest academic degree earned?
    • Doctorate
    • Master
    • Bachelor
    • Associate
    • Certificate
    • Other
  2. * How did you hear about this employment opportunity?
    • The Monitor
    • South Texas College Human Resources Website
    • The Chronicle of Higher Education
    • InsideHigherEd.Com
    • HigherEdJobs.com
    • Starr County Town Crier
    • Other
  3. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  4. * Do you have at least one (1) year of experience in a higher education institution?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts/Foreign Transcript Evaluations
Optional Documents